Privacy Policy

1. Introduction

MeetingTimezones.com (“we,” “our,” or “us”) provides a free online tool that helps people find suitable meeting times across multiple time zones.

We respect your privacy and aim to collect only the information reasonably necessary to operate, secure, maintain, and improve our website and, where enabled, display advertising.

This Privacy Policy explains what information may be processed when you use MeetingTimezones.com, why it is processed, how third-party services may be involved, and what choices and rights may be available to you.

By using our website, you acknowledge that you have had the opportunity to read this policy. Where applicable law requires consent for particular processing activities, we will seek that consent separately rather than relying on this policy alone.

2. Information We Process

You can use MeetingTimezones.com without creating an account. We do not require your name, phone number, or email address to use the core planning tools.

Depending on your use of the website and the services enabled, information may be processed by our infrastructure providers, analytics services, and advertising partners.

Technical and Server Log Information

Our hosting, content delivery, and security providers may process IP addresses, browser and device information, requested URLs, referring pages, request timestamps, and diagnostic information. This information may be used to deliver the website, maintain security, investigate errors, prevent abuse, and monitor technical performance.

Time Zone Selections and Shared Links

Where supported, your selected time zones and planner settings may be encoded in URL query parameters for sharing or restoring a configuration. Shared URLs may be visible in browser history, copied messages, or other places where they are shared. Anyone with access to a shared link may be able to view the configuration it contains.

We do not require an account to use these features or intentionally maintain a server-side user profile based on your time zone selections. However, requests containing URL parameters may appear in technical server logs.

Analytics and User Experience Research

We use analytics services to understand website usage, identify technical problems, improve usability, and make informed product decisions. These services include:

Microsoft Clarity: Clarity helps us understand how visitors interact with our website through features such as session recordings, heatmaps, click and scroll activity, and interaction diagnostics. Depending on the configuration and applicable consent, Clarity may process information about page views, clicks, scrolling, mouse movements, browser and device characteristics, page layout, and interaction events. Session recordings reconstruct interactions with website content; they are not conventional video recordings of a visitor's physical surroundings. Clarity has privacy controls and content-masking features, but we do not assume that all information is automatically anonymous.

Learn more in the Microsoft Clarity documentation and Microsoft Privacy Statement.

Google Analytics: Google Analytics helps us understand website traffic, page usage, visitor interactions, and general usage trends. Depending on our configuration, it may process information such as page URLs, referring information, device and browser characteristics, approximate location derived from technical information, interaction events, and online identifiers or cookies.

Learn more in How Google uses information from sites or apps that use its services and the Google Privacy Policy.

Microsoft/Bing analytics services: We may use Microsoft analytics or website measurement services associated with Bing to understand traffic sources, search-related performance, and website usage. Depending on the specific service and configuration, information such as page URLs, referral or search information, browser and device details, IP addresses, identifiers, and interaction data may be processed.

Learn more in the Microsoft Privacy Statement.

These services are used to improve the website and its functionality. Their exact data collection, retention, and processing practices depend on the services and settings enabled. We do not intentionally ask these analytics services to collect information such as passwords or payment details.

Information You Send Us

If you contact us through our Contact page or another available communication channel, we may process the information you provide, such as your email address, message, and related correspondence, to respond to your inquiry and address technical or other concerns.

3. How We Use Information

We and our service providers may process information for the following purposes:

• Delivering the website and its time zone planning functionality
• Maintaining website availability, reliability, and security
• Detecting malicious activity, abuse, and technical errors
• Responding to messages and support requests
• Understanding and resolving operational problems
• Displaying, measuring, and managing advertisements, where advertising is enabled
• Complying with applicable legal obligations and honoring privacy choices

We do not require account registration to use the planner, and we do not intentionally build named user profiles from ordinary time zone selections.

4. Cookies and Similar Technologies

Cookies are small files stored in a browser. Websites and third-party services may also use similar technologies, including local storage, pixels, web beacons, and other identifiers.

MeetingTimezones.com may use essential technologies needed to deliver, secure, or operate the website. Where the planner stores preferences or other settings locally in your browser, those technologies may also be used to provide the relevant functionality.

If Google AdSense or another advertising service is enabled, Google and other authorized advertising technology providers may use cookies or similar technologies to:

• Deliver advertisements
• Limit repeated advertisements and detect invalid advertising activity
• Measure ad performance and generate reports
• Personalize advertisements based on prior visits to this or other websites, where permitted and where the relevant settings and consent allow it
• Support security, fraud prevention, and advertising operations

The technologies used and the purposes for which information is processed depend on the services enabled, your location, your privacy choices, and applicable law.

You can manage cookies through your browser settings. Blocking or deleting cookies may affect certain website features or advertising preferences. Browser settings alone may not communicate every privacy choice required by applicable law.

Where required, non-essential cookies and similar technologies will be subject to the appropriate consent mechanism before they are used.

MeetingTimezones.com and its service providers may also use local storage, pixels, scripts, and similar technologies for essential website functionality, security, analytics, measurement, and advertising. Microsoft Clarity may use first-party cookies and similar technologies to distinguish sessions or browsers, understand interactions, and support its analytics and session-replay features. Google Analytics may use cookies and identifiers to measure website activity and distinguish visitors or sessions according to the configured service. Microsoft/Bing services may use cookies or similar technologies where supported by the particular service.

We do not claim that analytics or advertising technologies are cookie-free. You can manage cookies through your browser settings. Where required by applicable law, we will request consent before using non-essential cookies or similar technologies. Blocking cookies may affect analytics functionality, advertising preferences, or other website features.

5. Google AdSense and Third-Party Advertising

We may use Google AdSense to display advertisements on MeetingTimezones.com.

When advertising services are enabled, Google and other authorized advertising technology providers may process information such as IP addresses, browser and device characteristics, page URLs, cookie identifiers, ad interactions, and information about visits to this or other websites.

This information may be used to deliver advertisements, measure advertising performance, limit repeated ads, detect invalid activity, and personalize advertising where permitted by law and supported by your privacy choices.

Third-party vendors, including Google, may use cookies to serve advertisements based on a user's previous visits to this website or other websites. Google's advertising cookies may enable Google and its partners to serve advertisements based on visits to this website and other sites on the Internet.

You can review Google's advertising practices and manage available choices through: How Google uses data when you use our partners' sites or apps, Google Advertising Privacy Policy, Google Ads Settings, Network Advertising Initiative consumer choices, and Digital Advertising Alliance consumer choices.

These controls may help you manage personalized advertising, but opting out of personalization does not necessarily eliminate all advertising or every form of data processing.

6. Consent and Regional Privacy Choices

European Economic Area, United Kingdom, and Switzerland

Applicable privacy and electronic communications laws may require consent for certain cookies, device storage, analytics activities, and advertising-related processing.

Where required, we will use an appropriate consent mechanism and honor the choices communicated through it. For Google advertising in the EEA, UK, and Switzerland, Google requires publishers serving personalized ads to use a Google-certified Consent Management Platform integrated with the IAB Transparency and Consent Framework (TCF).

Where Microsoft Clarity consent signaling is required, we will configure the applicable consent integration so that Clarity can respond to the visitor's choices.

Consent requirements depend on the relevant activity and jurisdiction. Publishing this policy does not itself constitute consent.

United States

Depending on your state of residence and applicable law, you may have rights to access, correct, delete, or obtain certain personal information, and to opt out of certain processing for targeted advertising or the sale or sharing of personal information.

We will provide and honor applicable privacy choices through the controls made available on the website and through relevant service providers. Where required, we will honor legally recognized opt-out preference signals, such as Global Privacy Control, for the processing covered by the applicable law.

Other Locations

We aim to respect applicable privacy requirements in other jurisdictions. The rights available to you and the mechanisms for exercising them may depend on your location and the laws governing the relevant processing.

7. Legal Bases for Processing

Where the General Data Protection Regulation (GDPR) or UK GDPR applies, we process personal data on one or more of the following legal bases, as appropriate to the activity:

• Legitimate interests: operating, maintaining, securing, and troubleshooting the website, where our interests do not override your rights and freedoms.
• Consent: processing that requires your consent, including relevant advertising or cookie-related processing where legally required.
• Contract or requested service: processing reasonably necessary to provide a service you have requested, where this legal basis applies.
• Legal obligation: processing necessary to comply with applicable legal requirements.

The applicable legal basis depends on the specific activity. Where processing relies on consent, you may withdraw that consent through the relevant controls without affecting the lawfulness of processing carried out before withdrawal.

8. Data Sharing and Service Providers

We do not sell personal information in exchange for money. However, certain disclosures to analytics or advertising providers may qualify as a sale, sharing, or targeted advertising under some privacy laws, even when no money is exchanged for the information itself.

We may permit service providers to process information for hosting, security, analytics, website improvement, advertising, communications, and other legitimate operational purposes. These providers may process information under their own privacy terms or as part of services provided to us.

Our service providers may include our hosting and infrastructure providers, Microsoft Clarity, Google Analytics, Microsoft/Bing analytics services, Google AdSense, and other providers that we may reasonably adopt to operate or improve the website.

We may also disclose information where required by law or reasonably necessary to protect the security, rights, or integrity of the website and its users.

9. International Data Transfers

Our service providers may process information in countries other than the country where you are located. Those countries may have privacy laws different from the laws in your jurisdiction.

Where applicable law requires safeguards for international transfers of personal data, we will rely on an appropriate transfer mechanism, such as an adequacy decision or approved contractual safeguards, as applicable to the relevant transfer.

Further information about a third-party provider's international data practices may be available in its own privacy documentation.

10. Data Retention

We retain information for no longer than reasonably necessary for the purpose for which it is processed, subject to applicable legal requirements.

Hosting and security logs, analytics events, session recordings, advertising identifiers, and correspondence may have different retention periods. Retention for analytics and advertising services is also governed by the relevant service configuration and provider policies.

For example, Microsoft Clarity's published documentation describes a standard retention period for recordings of 30 days, with certain saved or sampled recordings potentially retained longer. This is a provider-level retention practice and may change; it is not a guarantee that every category of Clarity data is retained for exactly that period.

You can review the Microsoft Clarity FAQ for current details. We do not promise a single fixed retention period for every service or information category.

11. Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Request access to personal data about you
• Request correction of inaccurate personal data
• Request deletion of personal data
• Request restriction of certain processing
• Object to certain processing, including processing based on legitimate interests
• Request portability of eligible personal data
• Withdraw consent where processing relies on consent
• Opt out of certain targeted advertising, sales, or sharing of personal information
• Lodge a complaint with the relevant data protection authority

These rights are not absolute and may be subject to legal exceptions.

To submit a privacy request, please visit our Contact page. Describe the request and provide enough information for us to understand and respond to it. Please do not send passwords, payment information, or unnecessary sensitive personal information.

We may request reasonable additional information to verify a request where permitted or required by law. We will respond within the time limits applicable to your request and jurisdiction.

12. Children's Privacy

MeetingTimezones.com is a general-purpose time zone planning tool and is not intended to be directed specifically at children under 13.

We do not knowingly collect personal information directly from children under 13 through an account or registration system because we do not provide such a system. Technical information may nevertheless be processed by infrastructure or advertising providers when a visitor accesses the website.

If you believe a child has provided personal information to us through a communication channel, please contact us so that we can review the matter and take appropriate action.

Where applicable children's privacy or advertising laws impose additional requirements, we will follow those requirements.

13. Security

We use reasonable technical and organizational measures appropriate to the nature of the website to help protect information against unauthorized access, misuse, loss, or alteration.

No website, internet transmission, or storage system can be guaranteed to be completely secure. We therefore cannot promise absolute security.

14. Third-Party Websites and Services

Our website may contain links to third-party websites, including Google privacy and advertising settings. Those websites operate under their own privacy policies and terms.

We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the applicable provider's policies before using its services.

15. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our website, service providers, advertising practices, or legal requirements.

The “Last updated” date at the top indicates when this policy was most recently revised. Material changes will be reflected on this page. Where required by law, we will provide additional notice or obtain consent before implementing changes that require it.

16. Contact Us

For privacy questions, requests, or concerns, please visit our Contact page.